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UGC Regulations 2009 on Minimum Standards and Procedure for Awards of M.Phil/Ph.D

As per the guidelines and regulations of UGC All Universities, Institutions, Deemed to be Universities and Colleges/Institutions of National Importance shall be eligible for conducting M.Phil. and Ph.D. Programmes subject to the following regulations and guidelines.

ELIGIBILITY CRITERIA FOR M. PHIL./PH.D. SUPERVISOR

All Universities, Institutions, Deemed to be Universities and Colleges/Institutions of National Importance shall lay down the criteria for the faculty to be recognized as Research Supervisor both for M.Phil and Ph.D. Programmes.

All Universities, Institutions, Deemed to be Universities and Colleges/Institutions of National Importance shall lay down and decide on annual basis, a predetermined and manageable number of M.Phil and doctoral students depending on the number of the available eligible Faculty Supervisors. A Supervisor shall not have, at any given point of time, more than Eight Ph.D Scholars and Five M.Phil. Scholars.

The number of seats for M.Phil and Ph.D. shall be decided well in advance and notified in the University website or advertisement All Universities, Institutions, Deemed to be Universities and Colleges/Institutions of National Importance shall widely advertise the number of available seats for M.Phil/Ph.D studies and conduct admission on regular basis.

PROCEDURE FOR ADMISSION

All Universities, Institutions, Deemed to be Universities and (Colleges/Institutions of National Importance shall admit M.Phil doctoral students through an Entrance Test conducted at the level of individual University, Institution, Deemed to be University, College/Institution of National Importance.

The University may decide separate terms and conditions for those students who qualify UGC/CSIR (JRF) Examination/SLET/GATE/teacher fellowship holder or have passed M.Phil Programme for Ph.D. Entrance Test. Similar approach may be adopted in respect of Entrance Test for M.Phil Programme.

It shall be followed by an interview to be organized by the School/ Department/ Institution/ University as the case may be.

At the time of interview, doctoral candidates are expected to discuss their research interest/area,

Only the predetermined number of students may be admitted to M.Phil/ Ph.D programme.

The admission to the Ph.D Programme would be either directly or through MJPhil Programme.

While granting admission to students to M.Phil/Ph.D. Programmes, the Department/ Institute/ School will pay due attention to the National/State Reservation Policy.

ALLOCATION OF SUPERVISOR

The allocation of the supervisor for a selected student shall be decided by the Department in a formal manner depending on the number of student per faculty member, the available specialization among the faculty supervisors, and the research interest of the student as indicated during interview by the student.

The allotment/allocation of supervisor shall not be left to the individual student or teacher.

COURSE WORK

After having been admitted, each M.Phil/ Ph.D student shall be required by the Universities, Institutions, Deemed to be Universities and Colleges/Institutions of National Importance, as the case may be, to undertake course work for a minimum period of one semester. The course work shall be treated as pre M.Phil/ Ph.D preparation and must include a course on research methodology which may include quantitative methods and Computer Applications. It may also involve reviewing of published research in the relevant field. The individual Universities, Institutions, Deemed to be Universities and Colleges/Institutions of National Importance, as the case may be, shall decide the minimum qualifying requirement for allowing a student to proceed further with the writing of the dissertation.

If found necessary, course work may be carried out by doctoral candidates in sister Departments/ Institutes either within or outside the University for which due credit will be given to them.

EVALUATION AND ASSESSMENT METHODS

Upon satisfactory completion of course work and research methodology, which shall form part & parcel of M.Phil/ Ph.D. Programme, the M.Phil/Ph.D Scholar shall undertake research work and produce a draft thesis within a reasonable time, as stipulated by the Institution concerned.

Prior to submission of the thesis, the,student shall make a pre-M.Phil/Ph.D presentation in the Department that may be open to all faculty members and research students, for getting feedback and comments, which may be suitably incorporated into the draft thesis under the advice of the supervisor.

Ph.D candidates shall publish one research paper in a referred Journal before the submission of the thesis/monograph for adjudication, and produce evidence for the same in the form of acceptance letter or the reprint.

The thesis produced by the M.Phil/Ph.D student in the InstitutionaODepartments and submitted to the University, Instituion, Deemed to be University, College/Institution of National Importance, as the case may be, shall be evaluated by at least two experts, out of which at least one shall be from outside the State. It shall be upto the University, Institution, Deemed to be University, College/Institution of National Importance concerned to have one examiner from outside the Country.

On receipt of satisfactory evaluation reports, M.Phil/Ph.D students shall undergo a viva voce examination which shall also be openly defended.

DEPOSITORY WITH UGC

Following the successful completion of the evaluation process and announcements of the award of M.Phil/ Ph.D, the University shall submit a soft copy of the M.Phil/Ph.D thesis to the UGC within a period of thirty days, for hosting the same in INFLEBNET, accessible to all Institutions/Universities.

Alongwith the Degree, the Degree awarding University, Institution Deemed to be University, College/ Institution of National Importance, as the case may be, shall issue a Provisional Certificate certifying to the effect that the Degree has been awarded in accordance with the provisions to these Regulations of the UGC.

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